GLegal · Privacy
Privacy Policy
Effective Date: 22 February 2026
This Privacy Policy explains how EngLog collects, uses, stores, and protects user information. Please read it carefully before using the platform.
01. Information Collected
The Application may collect: name, mobile number, email address, designation, department details, uploaded reports, images and documents, GPS/geo-location data, device information, and login/activity logs.
02. Purpose of Data Collection
Data may be collected for user authentication, activity tracking, work monitoring, report generation, application improvement, security and audit purposes, and technical troubleshooting.
03. Data Sharing
The Application does not sell personal data. Data may be shared only with authorized administrators, when legally required, for technical maintenance purposes, or upon official lawful request.
04. Data Retention
Data may be retained for operational, audit, legal, backup, and administrative purposes. The Application owner reserves the right to retain system logs and backups as necessary.
05. Security Measures
Reasonable security practices are implemented including password protection, OTP verification, encrypted communication where applicable, access controls, and activity logging. However, no digital system is completely secure.
06. User Rights
Users may request profile updates, password resets, account deactivation, and data correction — subject to administrative and legal requirements.
07. Cookies and Analytics
The Application may use cookies, device identifiers, or analytics tools to improve functionality and monitor performance.
08. Changes to Privacy Policy
This Privacy Policy may be updated periodically. Continued usage of the platform indicates acceptance of revised policies.
09. Eligibility & Children's Data
EngLog is intended exclusively for adults (18 years and above) who are authorized Government employees, engineers, contract personnel, or approved field staff. We do not knowingly collect data from minors. If we become aware that personal data of a minor has been collected without verifiable consent, such data will be deleted promptly upon request.
10. Data Principal Rights (DPDP Act 2023)
In line with the Digital Personal Data Protection Act, 2023, you have the right to: (a) access a summary of personal data we process; (b) request correction, completion, or updating of your personal data; (c) request erasure of your personal data, subject to legal retention requirements; (d) receive a portable copy of your data in a structured machine-readable format; (e) nominate another person to exercise your rights in case of incapacity; (f) lodge a grievance with our Grievance Officer (see Clause 12). To exercise any right, write to support@digitalengineeringlogbook.com.
11. Consent Withdrawal
You may withdraw your consent for non-essential data processing at any time by writing to support@digitalengineeringlogbook.com or by using the 'Delete Account' option in My Profile (Mobile OTP required). Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal. Withdrawing consent may limit or prevent your ability to use certain features of the Application.
12. Grievance Officer
In accordance with the Information Technology Act, 2000, the Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules 2021, and the DPDP Act, 2023, the following Grievance Officer has been designated to address user complaints: Email: support@digitalengineeringlogbook.com. Address: Andhra Pradesh, India. Complaints will be acknowledged within 24 hours and resolved within 15 days of receipt, subject to technical and legal feasibility.
13. Data Breach Notification
In the event of a personal data breach likely to result in risk to user rights, the Application owner shall notify the affected users and the Data Protection Board of India (as applicable) without undue delay and within the timelines prescribed by law. Notifications will describe the nature of the breach, likely consequences, mitigation measures taken, and steps users can take to protect themselves.
14. AI & Automated Processing
Certain features (e.g., AI Help Assistant, work-summary generation, analytics dashboards) involve automated processing or transmission of limited data to third-party AI providers. No fully-automated decision producing legal or similarly significant effects is taken on users. AI outputs are advisory and must not be relied upon as official government determinations.
15. Specific Data Retention Periods
Indicative retention periods: (a) Active account data — for the lifetime of the account plus 24 months of inactivity; (b) Tour entries, work IDs, and inspection records — minimum 7 years for audit/regulatory compliance; (c) Login and security logs — 12 months; (d) OTP attempts and rate-limit logs — 30 days; (e) Payment transaction records — minimum 8 years as per applicable tax/financial laws; (f) Backups — rolling 90-day window. Data may be retained longer if required by law, ongoing legal proceedings, or legitimate administrative needs.
Contact Us
For privacy-related queries, contact us at support@digitalengineeringlogbook.com.